While we are sad to see you go, we are here to help you transition to your next school.
Preparing to Leave ICS
Please notify us in writing at least two weeks before your last day, to allow us time to prepare for your departure. The notification can be done either by email to email@example.com or in person at the reception desk.
Applying to a new school
We are here to support your application to the next school, and provide any school records, transcripts, standardized test scores and recommendations required to apply to the new school. We can also assist with proctoring admissions assessments required for the next school. Please email your request to firstname.lastname@example.org. Please note that recommendations especially can take time to complete, so we ask for at least two weeks notification on your document requirements. Any recommendation or reference completed by ICS is sent directly to the new school.
We encourage high school students to formally request their recommendations from their teachers and/or counselor. The high school counselors can assist them with this process. Completed recommendations will be returned to the registrar to be sent electronically to the new school.
Become part of our Alumni network
We consider any former student, parent or employee an ICS Alumnus/Alumna! We will add your email to our alumni network. Be on the look out for updates and ways to stay connected with ICS.
- Checkout Procedure
- School Records /Transcripts
- Leaving ICS Early/Mid-year
- Access to online systems at ICS
- Exit Interview or Survey
All students must return all school and library books, instruments and other school-owned materials. Any lost books or materials can be paid for in birr with the cashier. All outstanding charges with the Business Office must be settled as well. Please make sure you do not have any school books or other materials at home.
For elementary school, your child's teaching assistant will receive a checkout form from the office and will obtain all the required signatures.
For middle and high school, the students will receive the checkout forms and they will be responsible to obtain all the required signatures.
If your students has been issued an ICS laptop, you may return it to Circuit City (the IT service office near the high school office). They will receive your computer, check for any damages and the deposit receipt will be returned to you for refund at the Cashier Office.
After the checkout form is complete, the registrar will share your child's school records with you by emailing you a private link to your child's Google Drive school records folder. This folder will include your child's report cards from your time at ICS, along with Measures of Academic Progress (MAP) scores if applicable, and a certificate of enrollment. You can download these files for your records.
High School Transcripts
The shared Google Drive folder will contain an unofficial high school transcript. If your child is leaving on the last day of the school year, an official high school transcript will be provided in a sealed envelope. It can also be mailed or emailed directly to your next school upon request. ICS will not provide official transcripts directly to you unless they are in a sealed envelope.
Please note that if you are leaving before the end of the semester or quarter, a final grade report may be added to the shared folder as soon as it is available. See the information below regarding leaving ICS early.
Hard Copy Withdrawal Packets/Official School Records
If needed, we can prepare a hard copy withdrawal packet. Please notify us if you need a hard copy withdrawal packet.
School records or additional withdrawal packets can be prepared or sent electronically to your child's new school. Please let us know if you need anything additional. This can also be done upon request at any time of the school year.
While we encourage families to plan travel around school semester dates, we understand that it is not always possible to do so. If your child will be withdrawing from ICS before the end of the quarter or semester, please note the following:
Availability of Mid-Term or Final Grades
Elementary and Middle School:
Students must attend class for at least 30 school days of the quarter to receive grades for that term. Students in attendance for less than 30 school days of the quarter will not receive a report card.
If a student withdraws from ICS before the end of a semester, only a “progress grade” (to date) can be given. Course credit will not be granted for the semester. A student must attend 85% of classes for the semester and achieve a grade of 3 or higher in order to receive credit for the course. High school progress reports, issued once per semester, are not indicative of semester grades.
Students in grades 9 and 10 participate in the PLEx (Personalized Learning Experience) during the final five weeks of the second semester. The PLEx is a graduation requirement for ICS high school students, and is included on the official transcript as a Pass/Fail course. A Pass earns the student 0.5 high school credits. Any student who does not complete the PLEx will have an "F" (Fail) on the transcript.
All high school families who may leave early are encouraged to contact the counselor to discuss the PLEx and transcript implications.
Issuing Report Cards
If an elementary or middle school student is leaving before the final day of the quarter or semester, the shared Google Drive folder will contain the student's final reports. However, as reports or progress reports are not always ready on a student's last day of school, the registrar may add the final reports after the child's last day of school.
Final reports for high school students will be available when all high school students receive their report cards, and will be shared with parents in the Google Drive folder. Transcripts can be mailed or emailed to the new school upon request.
Parents should make additional arrangements if they want hard copies of the reports, or want the reports emailed directly to the new school.
Powerschool Student and Parent Portal
The PowerSchool parent and student portals will no longer be available to parents after the student’s last day of school. ICS can issue official hard copies or soft copies of school records, including transcripts for high school students, but parents will no longer be able to access information through the PowerSchool portals.
Google Drive and ICS Gmail System
Students may download or transfer their work from Google Drive. Click HERE for help on how to transfer files and email from an ICS account to another Google account, or to download files.
ICS Google Drive and Gmail accounts for withdrawn students will be closed on 28 February for students who leave in semester 1 and on 30 September for students who leave in semester 2.
Click HERE for information on how to download an archive of your student’s files from Seesaw. Seesaw accounts for withdrawn students will be closed on 30 June.
As part of the withdrawal process, we ask all families to provide feedback to ICS to help us continue to provide an excellent education. Please take a few moments to fill out this anonymous survey below. If you prefer to speak with someone in person, let us know and we can arrange an exit interview with our Executive Director of Strategic Programs, Kristi Williams.
Thanks for the feedback!